Village of Windham, Ohio
9621 E. Center Street Windham, OH 44288

Minutes of the Special Council Meeting
October 6, 2005

At 6:06 PM, Honorable Mayor Jess Starkey called the Meeting to order and led in the Pledge of Allegiance.

Roll Call: C. James Moore - present
Scott Garrett - present
Marian Garrett - present
Jodi Minotti - present
Francis Ballard - present
Robert Donham - present

Council approval was needed to waive their meeting fee due to the current financial condition of the Village. J. Moore moved to accept. Second, S. Garrett. Ayes: J. Moore, S. Garrett, M. Garrett, J. Minotti, F. Ballard, R. Donham. Nay: none. Motion carried.

Jim Moore gave a report from the Personnel Committee report concerning the receipt of the letter of resignation from John O. Hebb, full-time Utility Dept. employee. J. Moore moved to accept. Second, S. Garrett. Ayes: J. Moore, S. Garrett, M. Garrett, J. Minotti, F. Ballard, R. Donham. Nay: none. Motion carried.

Jim Moore discussed the need to hire a new full-time employee for the Open Utility Dept. position. Kevin Knight gave a brief report on the interview process that has taken place. Eleven applied for the job, four candidates were interviewed. All four candidates were asked the same set of 30 questions. After Kevinís report, the Personnel Committee recommended Bill Pennington for hire at a beginning rate of $10.40/hr. with an increase of $2.00/hr. upon obtaining his water license. Bill comes with excellent recommendations and is a Village resident. Jim Moore moved to approve the hiring of Bill Pennington for the Water/Sewer position with the employee beginning the job as soon as availability permits, no later than October 24, 2005. Second, M. Garrett. Ayes: J. Moore, S. Garrett, M. Garrett, J. Minotti, F. Ballard, R. Donham. Nay: none. Motion carried.

The Utilities Committee report was given by Scott Garrett. He presented Resolution No. R-2005-11 Council approval of the Liberta Construction Co., Inc. (Cioffi) for the new sewer line project who submitted a bid of $1,298,503.00. A RESOLUTION AWARDING THE CONTRACT FOR THE EAST CENTER STREET SANITARY TRUNK SEWER REPLACEMENT IN THE VILLAGE OF WINDHAM TO THE LOW BIDDER LIBERTA CONSTRUCTION CO. INC. DBA CIOFFI FOR THE SUM OF $1,298,503 (SPECIFICALLY EXCLUDING THE SUPPLEMENTARY UNIT PRICES) AND AUTHORIZE THE MAYOR AND VILLAGE FISCAL OFFICER TO ENTER INTO SAID CONTRACT CONTINGENT ON SECURING INTERIM FINANCING UNTIL CONSTRUCTION IS COMPLETED AND DECLARING AN EMERGENCY. S. Garrett moved to accept. Second, F. Ballard. Ayes: J. Moore, S. Garrett, M. Garrett, J. Minotti, F. Ballard, R. Donham. Nay: none. Motion carried.

Scott mentioned that a letter needs to be sent to USDA Rural Development requesting that they provide an additional $193,000 loan assistance to cover the cost overrun for the new sewer line replacement project. S. Garrett moved to accept. Second, J. Moore. Ayes: J. Moore, S. Garrett, M. Garrett, J. Minotti, F. Ballard, R. Donham. Nay: none. Motion carried.

Scott reviewed the need for Approval to obtain interim financing during the sewer line construction period from the Ohio Water Development Authority (OWDA) until the construction is complete. Thereafter the USDA Rural Development would close the permanent financing loan with USDA after construction is completed. S. Garrett moved to accept. Second, F. Ballard. Ayes: J. Moore, S. Garrett, M. Garrett, J. Minotti, F. Ballard, R. Donham. Nay: none. Motion carried.

Scott sought the authorization by Council to pay Guarantee Surety Bonding Company for the completion of the South Main Street new water line construction due to Rhino Construction not completing the project in the amount of $38,535.98 from the Water Deposit Reserve Fund. S. Garrett moved to accept. Second, M. Garrett. Ayes: J. Moore, S. Garrett, M. Garrett, J. Minotti, F. Ballard, R. Donham. Nay: none. Motion carried. Scott presented Resolution No. R-2005-12 proclaiming support of State Issue 1. AMENDING THE OHIO CONSTITUTION TO AUTHORIZE THE ISSUANCE OF GENERAL OBLIGATIONS OF THE STATE TO FINANCE LOCAL GOVERNMENT PUBLIC INFRASTRUCTURE CAPITAL IMPROVEMENTS, RESEARCH AND DEVELOPMENT, AND THE DEVELOPMENT OF CERTAIN SITES AND FACILITIES IN OHIO, AND TO EXPAND STATE AND LOCAL GOVERNMENT AUTHORITY REGARDING ECONOMIC DEVELOPMENT. S. Garrett moved to approve. Second, J. Moore. Ayes: J. Moore, S. Garrett, M. Garrett, J. Minotti, F. Ballard, R. Donham. Nay: none. Motion carried.

Scott sought approval by Council for an Easement to replace Culvert Pipes at State Route 303 next to Jimís Fuel and Deli. The work is to be completed in 2006. The Village will receive $300.00 for this Easement. Mark Manlove will prepare a resolution on this issue. Scott moved to approve. Second, J. Moore. Ayes: J. Moore, S. Garrett, M. Garrett, J. Minotti, F. Ballard, R. Donham. Nay: none. Motion carried.

Marian Garrett made a motion that even though the Tax Incentive Review Committee request was approved prior to tonightís meeting, in this motion we as a Council are complying with the Ohio Department of Economic Developmentís request that we approve the formal document. (Tax Incentive Review for Harbison Walker which is reviewed yearly). Second, F. Ballard. Ayes: J. Moore, S. Garrett, M. Garrett, J. Minotti, F. Ballard, R. Donham. Nay: none. Motion carried.

Marian Garrett mentioned that Mary Geraci (part-time Dispatcher in Police Dept) has volunteered to be the Treasurer for the Income Tax Levy Committee. A checking account will opened at Cortland Bank in Windham and donations are being accepted. Signs will be posted at strategic places in the Village and an Information Table will be staffed at the Grocery Store with printed literature available.

There being no other business, Francis Ballard moved to adjourn meeting at 6:58 PM. Second, S. Garrett. Ayes: J. Moore, S. Garrett, M. Garrett, J. Minotti, F. Ballard, R. Donham. Nay: none. Motion carried.

Respectfully submitted,
Shelley Craine, Clerk of Council