Village of Windham, Ohio
9621 E. Center Street Windham, OH 44288

Minutes of the Special Council Meeting
November 30, 2005

At 7:05 P.M., Honorable Mayor C. James Moore called the meeting to order and led in the Pledge of Allegiance.

Present at meeting: Robert Donham - present
Scott Garrett - present
Marian Garrett – present
Jodi Minotti - present
Francis Ballard - present
Rachel Barrett - present

Also in attendance: Village Solicitor, Mark Manlove, Jason Debolt, Council Member-elect, Village Administrator Kevin Knight

Village Fiscal Officer Shelley Craine was not present due to training classes through the State Auditor’s Office in Columbus on November 29 & 30, 2005.

Scott Garrett presented New Ordinance No. O-2005-23 authorizing an additional loan of $150,000 from the USDA Rural Development for the Center Street Sewer line project due the cost overrun. Motion: F. Ballard motioned to suspend the rules. S. Garrett, second. Ayes: R. Donham, S. Garrett, M. Garrett, J. Minotti, F. Ballard, R. Barrett. Nays: None. Motion carried.

Motion: S. Garrett motioned to adopt Ordinance No. O-2005-23. F. Ballard second. Ayes: R. Donham, S. Garrett, M. Garrett, J. Minotti, F. Ballard, R. Barrett. Nays: None. Motion carried.

Mayor Moore presented New Ordinance No. 0-2005-24 authorizing execution and delivery of the cooperative agreement for construction, maintenance and operation of the state water or sewer project Rural Economic and Community Development Services Loan Advance Program – between the Village of Windham, Ohio and the Ohio Water Development Authority and declaring an emergency. Motion: F. Ballard motioned to suspend the rules. S. Garrett, second. Ayes: R. Donham, S. Garrett, M. Garrett, J. Minotti, F. Ballard, R. Barrett. Nays: None. Motion carried.

R. Barrett motioned to adopt Ordinance No. O-2005-24. S. Garrett, second. Ayes: R. Donham, S. Garrett, M. Garrett, J. Minotti, F. Ballard, R. Barrett. Nays: None. Motion carried.

Mayor Moore passed out a recent article about the new Drug Task Force organized by the County Prosecutor and Sheriff and a copy of Chief DeSalvo’s financial project cost of over $67,000 for one Village Police Officer to be used in the Task Force. It was concluded that if we use one of our officers in the Task Force it will mean one less officer in the Village and that we would need the Income Tax issue passed to have enough revenue to maintain or possibly increase our Police Force.

Mayor Moore also said that a 2006 Street Paving Grant Application could not be applied for because we do not have $31,000.00 in the General Fund to match the Grant amount of $72,500.00. This is another reason why the tax issue needs to be passed by the Voters in order that we can begin re-paving our streets.

Mayor Moore passed out to Council the Water/Sewer bills comparisons with other area communities which was sent out in the Utility bills last October, 2004. He said an update for this year is needed so the residents see that our Village rates are not the highest and is about the middle of highest and lowest Water/Sewer rates in comparison. Scott Garrett said he would get the rate comparisons updated. Residents also need to understand that the Water and Sewer funds are totally separate from the General Fund where the income tax monies must be used.

There was a general discussion about what was needed to be done to help pass the Tax Issue.

The next Finance Committee Meeting was set for December 19, 2005.

Council decided to waive their meeting fee for this meeting due to the financial condition of the Village’s General Fund. Motion: R. Barrett made a motion to waive the meeting fee. S. Garrett, second. Ayes: R. Donham, S. Garrett, M. Garrett, J. Minotti, F. Ballard, R. Barrett. Nays: None. Motion carried.

Other Discussion:

Mayor Moore stated he would like a line item budget by working with the Shelley Craine and Marian Garrett for the 2006 budget.

Marion Garrett stated she would have a Budget Projection based on 2005 Cash Flow Pattern at the finance meeting on December 19, 2005.

Mayor Moore announced that the results of the Fire Equipment Levy received from the Board of Elections. He said there were 522 total votes cast in the Village and 524 total votes cast in the Township. The Village voters failed the Levy by 92 votes and the Township voters passed the Levy by 141 votes. Since the Fire District votes are all combined, the Equipment Levy passed.

Mayor Moore provided Council a handwritten copy of his suggested combination of Council Committees to assist Council members. Council decided to schedule a Council work session meeting in early January 2006 before the Regular Council meeting to discuss this and any other work session issues.

Motion: F. Ballard made a motion to go into Executive Session for Personnel matters. Marian Garrett inquired of Village Solicitor Mark Manlove if Council could do that since this was a Special Meeting. Mr. Manlove did not recommend it.

Motion: M. Garrett moved to adjourn. S. Garrett, second. Ayes: R. Donham, S. Garrett, M. Garrett, J. Minotti, F. Ballard, R. Barrett. Nays: None. Motion carried. Meeting was adjourned at 8:15 P.M.

Respectfully submitted,
Robert Donham II, Recorder for Meeting