Village of Windham, Ohio
“In the heart of the Western Reserve"
9621 E. Center Street Windham, OH 44288
(330) 326-2622, Fax (330) 326-2645Finance Committee Meeting Minutes
Held on March 8, 2006 at 6:30 PMATTENDEES: Jim Moore, Bob Donham, Rachel Barrett, Mark Manlove, Shelley Craine, Jack DeSalvo, Kevin Knight, Marian Garrett, and Guest, Scott Zehneck from Com Doc Copier Sales Business
Scott made a presentation on replacing our copiers in the administrative offices and the police dept which would include a monthly lease payment of $151.00 & $149.00 respectively for 60 months. Lease would include supplies & maintenance. Agenda item for Council
We have a request from Miss Craycroft of the Portage County Park Board to address Council on extending the bike & walking trail to Windham. Guest Recognition.
The State Auditor has some concerns on the creation of our Permanent Improvement Enhancement Fund being somewhat unorthodox. We have asked that they consider permitting us to simply eliminate the PIE Fund and return the small balance of income taxes deposited therein to the General Fund.
The Committee worked on General Fund projection figures that Marian presented for 2006 and together made the necessary line item cuts as needed. This will be presented to Council as Appropriations for 2006. Agenda item for Council
Marian explained the requirements and time lines involved in seeking “Distressed Area" designation after having talked with the Dept. of Development in Columbus and meeting with Eileen Stiffler of the Portage County Regional Planning Commission. All members are asked to present bullets that should be covered in our letter seeking this designation by Council meeting on the 15th.
Marian also attended the Summit/Portage Port Authority meeting at the Neighborhood Development offices in Ravenna. This is another avenue for funding for construction or infrastructure improvements. The Port Authority may be able to offer better interest rates that the local backs. Data will be on file in the Village Offices.
The Tax Incentive Review Committee met and reviewed the status of Harbison-Walker in relation to the Enterprise Zone Agreement. This is a ten year agreement and we are now in the 6th year. They are within 15 employees of the 141 specified in the agreement. The Committee recommends we continue the agreement. Agenda item for Council
There were no January & February reports ready for review. Shelley will try to have both months ready by Council Meeting.
There will be a letter for Council’s approval from the State Auditor’s office dramatically increasing our audit costs for 2004. You will remember that the original estimate was $16,000 – it is my understanding that the new figure will be close to $35,000.00. Poor audit trails, flawed reconciliations, etc. in 2004 has required many extra hours on the part of the State auditors. Agenda item for Council
As we will be doing our own mowing this summer it will be necessary to purchase a commercial sized mower. Kevin will make a presentation at Council at a cost of less than $8,000.00 divided between for funds. Agenda item for Council
In preparation for the May election we will schedule a Levy Committee Meeting. Marian is to prepare $Financial Data showing a comparison between 2005 expenditures and 2006 appropriations reflecting by category where cuts had to be made.
The 2006 General Fund Budget indicates that we will receive revenue of $728,985.00 based on the anticipated revenue for the General Fund 2006 appropriations are set as follows with the accompanying comparison with 2005 expenditures:
2005 Actual expenditures 2006 Appropriations Difference +/- SAFETY/POLICE $511,604 $432,870 ($-78,734) RECREATION 2,166 2,000 -166 PLANNING 1,355 100 -355 UTILITIES 20,561 2,500 +4,439 STREETS 15,805 16,000 +195 LEGISLATIVE 23,977 22,425 -1552 ADMINISTRATION 21,206 22,250 +1044 INSURANCE 11,153 11,500 +347 WORKERS COMP 4,084 25,000 +20,916 AUDITOR’S FEES 892 10,000 +9108 LEGAL COSTS 24,584 20,000 -4584 INCOME TAX 42,099 38,340 -3759 ELECTION 600 600 LOAN/DEBT 97,192 102,000 +4808 TOTALS $777,278 $728,985 ($48,293) Meeting adjourned at 8:55 PM
Minutes/notes recorded by Marian Garrett, Council Chairperson
Note: The Village Council approved the above Budget for the General Fund for 2006 at the March 2006 Council Meeting.